About Diaspark Back Office

Solutions and Features:

REFINE PRODUCTION EXECUTION TO SATISFACTORILY MEET CUSTOMER DEMANDS

Tighten your production process execution to aid in packaging, special order production and shipping. Improvise turnaround time and meet customer demands effectively.

HIGHLIGHTS

• Easily manage customer orders by tracking production status at each stage
• Improved customer service with faster access to information
• Hassle free Workbag and Contractor management

FEATURES:

WORKBAG

• Create workbag as per production type
• Track workbag at different stages
• Accurately estimate cost of production for workbag
• Issue workbag to contractor
• Easily prepare packing slip from workbag

CONTRACTOR

• Define contractor labor charges
• Issue memo to contractor for assigned work
• Issue contractor invoice
• Generate contractor statement containing detailed information
• Contractor reports: Activity, Memo status

STREAMLINE PURCHASING AND GAIN TRANSPARENCY THROUGH PROCURE TO PAY PROCESSES

Gain complete visibility into organization’s spending and efficiently manage procurement processes. Ensure effective ROI with your inventory by making timely purchase decisions thus avoiding stockouts and overstock situations.

HIGHLIGHTS

• Automated & hassle free purchasing
• Real time visibility into inventory demand, supply and costs
• Efficiently meet customer demand
• Improvise inventory management processes
• Analytical reports

FEATURES

PURCHASE MANAGEMENT

• Maintain purchase orders, invoices, memo, memo returns and credit invoices to vendors
• Generate purchase order for customer orders
• Track orders and memos by vendor, item, shipping date, open order and order status

VENDOR DASHBOARD

• Complete information about vendors, personal information, address
• Record every transaction with vendor
• Generate and track Purchase Orders

RECEIVED ITEMS

• Receive items with or without purchase order
• Retrieve purchase orders by vendor, PO number
• Receive order in full or partially

REPORTS

• Purchase analysis by vendor
• Purchase analysis by item
• Purchase analysis by accounting period

PURCHASE RETURNS

• Enter purchase returns transactions
• Reduce on hand inventory and voucher into Account payable to store credits with the vendor

MODULE INTEGRATIONS

• Integrated with Accounting and Inventory modules
• Voucher received orders directly to Accounts Payable
• Complete inventory management

GAIN KNOWLEDGE OF ACCOUNTING DETAILS AND ACCELERATE FINANCIAL FRONT

Monitor and manage business and financial performance by gaining visibility into your businesses’ accounting processes. Seamlessly integrate all core accounting functions: General Ledger, Accounts Receivable, Accounts Payable, Vendor Payment, Bank Reconciliation, Void Check & Trial Balance.

HIGHLIGHTS

• Manage complete accounting with Accounts Receivable, Accounts Payable, General Ledger and Bank transactions
• Gain control on accounts by storing data for an accounting period
• Detailed reporting of General Ledger, Trial Balance, Income Statement and Balance Sheet reports
• Enhanced security to grant access only to the authorized person(s) for all accounting entries

FEATURES

GENERAL LEDGER

• Map account numbers to corresponding
• Ledger accounts
• Detailed and Summary posting
• User-defined accounting period and
• accounting year
• Complete audit trail to each journal entry
• with detailed ledger

ACCOUNTS RECEIVABLE

• Group customers into categories and
• define credit limit
• View and print registers and customer
• statements
• Automatic reconciliation of ‘On Accounts’
• receipts
• Customer wise analysis with Customer
• aging report

ACCOUNTS PAYABLE

• Group vendors into vendor categories
• Post vendor invoices and credits to A/P
• Inbox and A/P credit
• Print vendor-wise checks
• Flexible reporting system to print
• registers, memos, aging analysis and
• vendor statements

VOID CHECK & CHECK PRINTING

• Print checks
• Void checks issued by the company and
• reverse post the transaction

BANK RECONCILIATION

• Reconcile debit and credit transactions
• with bank
• Bank transfer option to make exchange
• easier and efficiently manage cash
• deposits and withdrawals from bank
• Record checks at bank
• Enhanced decision making with daily,
• weekly, monthly and yearly reports
• Get accurate status of loans and deposits
• with other bank related transactions

PURCHASE MANAGEMENT

• Map account numbers to corresponding
• Ledger accounts
• Detailed and Summary posting
• User-defined accounting period and
• accounting year
• Complete audit trail to each journal entry
• with detailed ledger

SIMPLIFY JEWELRY INVENTORY MANAGEMENT FOR JEWELRY RETAIL AND DELIVER COMPLETE RECEIPT-TO-SALES PROCESS

Maximize in-depth and real-time visibility into inventory levels at multiple locations. Improvise stock levels and deliver unified customer experience at point of sale. Generate accurate customized reports and avoid redundancy at all levels. Integrate online inventory with system inventory to enhance e-commerce sales.

HIGHLIGHTS

• Display data with complete view of every style & SKU in inventory
• Simplify tasks by automating creation of invoice and packing lists
• Track inventory at a location, as well across multiple stores
• Option to have Bill of Material or Sample SKU
• In depth physical inventory check using RFID/ Barcode system
• Detailed reporting system with images

FEATURES

STYLE SETUP

• Create & maintain style definition and deliver all style components in a single set
• Track styles for items with serial items
• Reports for style with details of style items with images

ORDER MANAGEMENT

• Centralized management of all orders
• Automate shipping processes
• IImproved returns processes with integration between order and return merchandise

INVENTORY CONTROL

• Reconcile physical inventory with system inventory
• Stock adjustment on physical variance
• Transfer items to different locations
• Stock valuation
• Retrieve memo stock and stock-in-hand separately
• Tag items in inventory

INVENTORY TRACKING

• Efficiently track in-transit store transfers
• Track all activity of inventory from receipt till sales
• Track each item with barcode
• Individual or consolidated store stock tracking

REPORTS

• Backdated Stock Report
• Activity Report
• Transfer Report

MODULE INTEGRATIONS

• Eliminate order process errors with process integration across sales and purchase

DELIVER PERSONALIZED LUXURY EXPERIENCE BY LEVERAGING PERSONAL INFORMATION INTO AN UPSELL

Empower your marketing decisions and customer relationship management with Diaspark’s Retail/Wholesale software solution. Understand better your target audience and their responses, thus reducing customer acquisition costs and achieving higher ROI.

CRM in Jewelry Retail Software

HIGHLIGHTS

• Manage complete sales history
• Track detailed information of every customer
• Comprehensive reports
• Analysis of key customer behavior indicators

FEATURES

CUSTOMER INFORMATION

• Dashboard providing complete information of a customer including personal information, transaction history, balances due and other processes
• Record every activity with customer
• Record customer wish lists with reminder dates and contact details
• Set up accounts and contacts

CUSTOMER ANALYTICS

• Get reports about customers with regard to:
• Transaction history
• Preferences
• Frequency of visits
• Shopping time
• Comments

CUSTOMER FOLLOW-UPS

• Schedule follow-up tasks and set up meetings with customers
• Get reminders for follow-up calls by email for all sales, important dates and wishlists

MARKETING

• Manage opportunities and tasks for the customer
• Generate and analyze marketing campaigns depending on product awareness and new inclusions